Preservyte
Preservyte streamlines property preservation workflows, eliminating communication gaps.
Preservyte was built for a US government prime contractor responsible for managing the maintenance and inspection of thousands of foreclosure and REO properties across 30+ states. Their role involves coordinating field teams, tracking property conditions, and ensuring all required work is completed in line with strict servicing rules.
The Challenge
Understandingtheproblem
Managing property preservation at this scale is complex by nature.
From an operational point of view:
- Thousands of properties need ongoing inspections and maintenance
- Each property follows specific servicing rules depending on its status
- Work needs to be assigned, tracked, and verified across multiple teams
From a field perspective:
- Workers need clear instructions while on-site
- Reporting often involves photos, notes, and status updates
- Processes need to work reliably in real-world conditions (often on mobile data)
The biggest issue was how all of this was being managed.
Everything relied on:
- Government spreadsheets
- Manual coordination with field teams
- No central system to track progress or history
It worked — but only just.
As the operation grew, it became clear the process wasn’t scalable.
The Strategy
Howweapproachedit
We approached this by focusing on one core goal:
Turn a manual, spreadsheet-driven process into a fully automated system
To do that, we focused on three areas:
Automation
Reduce the need for manual input by automatically generating work based on incoming data and service rules.
Visibility
Give the admin team a clear, real-time view of what’s happening across all properties, jobs, and field teams.
Usability in the field
Make it easy for maintenance teams to complete work on-site without friction — even in less-than-ideal conditions.
The Build
Howwebuiltit
We designed and developed a fully custom platform built around how the operation actually runs day-to-day.
At its core, the system connects everything — from government data imports through to work orders, field execution, and reporting.
We created:
- A central admin portal to manage properties, generate and assign work, and track progress in real time
- A mobile-first field portal where on-site teams can complete jobs, upload photos, and submit updates instantly
- A layer of automation that handles work order creation, scheduling, and overdue tracking without manual input
The result is a system that feels simple to use, while handling a large amount of complexity behind the scenes.
The Results
Impactdelivered
Impact in Numbers
- 80% reduction in manual admin and spreadsheet handling
- Fully automated work order generation across thousands of properties
- Real-time visibility across operations, replacing disconnected processes
- Significantly faster reporting from field teams with live data and photo uploads
The difference has been transformational.
What was once a manual, fragmented process is now a connected, automated system that scales with the business.
The team now has full control and visibility, while field workers can complete tasks faster and more reliably — all from their mobile devices.
Key Metrics
Impactinnumbers
80%
reduction in manual admin
85
Data Entry Errors
4x
Communication Response Time
60
Work Order Processing Time
More of our work
ContactInformation
Whether you're ready to start or just curious to see what's possible, drop us a message or give us a call. We're happy to talk through your ideas.
